55+ SmartDocuments Features
Everything you need to create perfect documents
SmartEditor (template builder)
With a building block, you can easily reuse recurring information in other templates.
Templates in which the corporate identity and layout of new and existing templates can be built and adjusted.
Place data from external (web) sources into a document.
This question type allows you to insert data from the XML into the document (including tables, etc.).
Insert JSON-based data into the document.
Create specific (mask) questions, such as a zip code. This allows only 4 digits and 2 letters to be entered for Dutch zip codes.
Users can freely enter text.
Multiple choice question
Multiple options are provided and multiple answers are possible.
Yes / No question
It's only possible to answer with yes or no.
The user can easily pick a date.
Hiermee kunnen plaatjes in de template worden toegevoegd, denk aan een ingescande handtekening
Allows additional text to be placed on the question and answer screen. E.g. for clarification or indication.
There is no limit to the amount of templates that can be created.
This allows question types to be linked together.
With this option, follow-up questions can be created.
Option to place different pieces of text in different places in the document based on one choice.
All Microsoft Word possibilities
In addition to all the options of SmartDocuments, you also have all the options of Microsoft Word available for creating templates.
SmartControl (managing templates and rights)
Remembers all template versions including comments about the changes. Previous versions can easily be reinstated.
Synchronize accounts from your AD with SmartDocuments. Simplifying user administration by doing it from one location.
Manages the storage of documents with additionally linked metadata.
Easy to look up information across all building blocks and templates.
DSP (Document structure plan)
Arranges the storage of documents according to your structure.
Easily assign user rights to both users and administrators.
Test templates first before enabling the new version for everyone.
Automatically store documents in your DMS.
ClientTools creates new opportunities for integration and document handling between web and client applications.
Enables third-party applications to manage users in SmartDocuments.
SmartGenerator (the smart document generator)
The SmartGenerator is available in the following languages: NL, DE, SE, EN, ES, FR, HU and CZ.
A real-time example of the document during drafting.
Displayed only if desirable (mouse-over).
Ensures that important questions are always answered.
A link to a web page where additional information is given.
Multi document output
Easily generate larger amounts of documents with differing (customer) data.
Signing a document quickly and easily.
Quickly send emails based on templates.
PDF, HTML and XML
Also possible to generate documents as PDF, HTML and XML in addition to the standard MS Word docx. output.
Control SmartDocuments templates from external applications.
After generating a document, you can proceed to another online environment to further process the document.
Something came up during the creation of a document? Temporarily store it to safely continue later.
Does a document need to be checked or signed by colleagues? The co-authoring functionality can facilitate this.
Edit in Microsoft Word
Not recommended in most cases, but there is a possibility to manually edit the Word document before forwarding it to an external application.
Security and compliancy
Once documents are generated, all data is deleted.
No data is stored after the document is generated.
Oauth2 is used for accessing, reading and modifying data.
Just one login to access all applications.